9 Web Conferencing Platforms for Education and Collaboration 2.0: What Should Your Organization Use?

This blog post was updated as of November 2014 to reflect the advances of each web conferencing platform since the original blog post was published by TJ Thomander.

Screenshot of me using Adobe Connect


Have you ever been in a classroom and had the teacher ask, “If you can hear me please click on the smiley face?” If so, you have experienced education 2.0—impersonal yet far-reaching and convenient. There are several web conferencing platforms that allow organizations flexibility in the way they learn and collaborate, and there are many options available. We want to break down the top nine that we feel are the most competitive in the space right now. We’ve updated this post to describe how these web conferencing platforms have evolved over the last few years since we first published this post in 2011, both in terms of functionality and pricing.

Web conferencing has a plethora of uses, whether for teaching or tutoring, collaborating on projects in real time, or holding a webinar that allows participants to interact with each other. The basic features that you can expect from a web conferencing platform are the ability to upload and display a presentations, documents, or other media; a chat function; and a white board.

At the time of the original blog post, Google+ Hangouts didn’t quite offer these features, but through apps like “Screen Share” and “Scoot and Doodle”, it has become a flexible option for creating and broadcasting online lessons, webinars, and events, or for collaborating with co-workers and classmates. Although a Google+ Hangout is limited to 10 users at a time, anyone can broadcast and record a Hangout using Hangouts on Air. Hangouts on Air enables users to share broadcasts with a wider audience, and allows the audience to watch live and participate by commenting, or to view a recording of the broadcast at any time. With these advantages, we decided to go with embedding Google Hangouts on Air for our own live events on our course platform.

Beyond the features offered by Google+ Hangouts, other additions such as mobile compatibility, real-time polling, and breakout rooms are platform-specific. Here’s an updated look at who offers what:

Professional Suites

Premium web conferencing platforms are delivered by Adobe Connect, Saba, and Cisco WebEx. These platforms are browser-based, and participants are able to connect through VoIP on all three. Additionally, these platforms are generally able to host greater amounts of attendees, and their features are highly customizable, whether an organization seeks to focus on collaboration or learning. This customized functionality comes at a premium, and most often the agreement is negotiated based on the needs of the client. If you work in the ICT4D field, the most important factor to consider among web conferencing platforms is the level of bandwidth necessary to run- and these top-level options won’t be ideal.

The ideal option for an organization among the three premium platforms depends on an organization’s priorities. Saba is built to create a rich online learning experience geared toward professional training and development. Since 2011, Saba has adapted its model by creating apps that are specialized for certain HR functions in the workplace. In the realm of online learning, Saba offers “Learning@Work” for organizations to build capacity among employees through online learning options that integrate virtual classrooms, collaborative goal-setting and tracking, and course selections tailored to the interests and goals of employees. Adobe Connect and Cisco WebEx can serve an organization’s web meeting needs, but also offer the option to extend their services to include webinar and event management, as well as features that encourage social learning.

For these 3 platforms, an organization is able to purchase various levels of participant limits and customize platform features based on its needs.

  • Cisco WebEx Meetings– $69/mo for 100 participants with annual commitment

  • Adobe Connect – Price Negotiated

  • Saba Learning@Work – Price Negotiated 

Mid-Level Suites

These web conferencing clients are in a battle royale for low prices, simple aesthetic, and competitive functionality. We’ll be focusing on Fuze Meeting, Vyew, Yugma, GoToWebinar, and Blackboard Collaborate. I want to first discuss my favorite of the bunch—Fuze Meeting, as it offers just about everything that the premium platforms offer. It allows multiple call–in options, video conferencing, the ability to record and download webinars, mobile device integration, and breakout rooms. GoToWebinar and Yugma both offer similar features at a higher price point, but do not include breakout rooms. Vyew is ideal for web conferencing among a smaller number of participants, and is available at varying price points for a maximum of 15 simultaneous participants. For 5 participants, it offers video conferencing (but not much else) for a mere $9.95/month.

  • Fuze Premium– $40/mo for 250 participants with annual commitment

  • Yugma – $79.95/mo for 100 participants

  • Vyew – $9.95/mo for 5 participants

  • GoToWebinar – $79/mo for 100 participants

  • Blackboard Collaborate – Price Negotiated

Open-Source Suite

Big Blue Button is an open-source platform geared towards educational institutions. It can be modified to fit the needs of the client, but would require a knowledgeable IT team to do it. It offers the ability to present via video and conference with students, annotate presentations, and has been updated to include the ability to record sessions and view them at any time. It still lacks mobile integration, but continues to be updated, and is highly recommended for organizations that have a good handle on tech and want a cost-effective and easy-to-use option.

  • Big Blue Button – $0 for Unlimited Participants

Final Thoughts

We have heard nothing but good things about Fuze Meeting, and even recommended that one of our clients make a switch from Elluminate. Fuze Meeting better suited their needs for organizational conferencing. Their international staff members are now able to call in via Skype, a separate VoIP number, or via telephone, and this flexibility is important if firewalls block certain types of online communication. Additionally, Fuze’s mobile device add-ons have helped their employees communicate on-the-go.

We are excited to see how further innovations in online learning can continue to improve student learning outcomes and give people everywhere the ability to collaborate on solutions to complex challenges across the globe. Have you used any of these web conferencing platforms? If so, what you what did you think about the experience? Are there any new and exciting platforms that we missed?

Interested in how TechChange integrates web conferencing in our online trainings? Join our online courses on technology for social change here.


  • Tony Roberts

    TJ thanks for this great intro.

    We are just starting to evaluate eConferencing platforms for a new ICT4D venture. We have ruled Elluminate out and would love to use use and support the development of BigBlueButton.

    As you point out the bandwidth necessary to run the different options is key in ICT4D. In your article you rule out the top-level options on this basis but you didn't say which options operated best a low-bandwidth?

    Based on your research, which options would be best for ICT4D in low-bandwidth environments?

    • TJ Thomander

      Thanks for your question Tony.

      Fuze Meeting recommends that users have a bandwidth speed of 1 Mbps upload, 4 Mbps download for video conferencing. If they only want to join in the audio it would require much less, probably around 10kbps. However, we didn't hear any issues from the organization we work with that has users connecting in low bandwidth areas.

      Vyew looks to be a great option for low bandwidth, as they recommend an video upload rate of only 60 – 100 kbps for low bandwidth users.

      Those two seem to be the best to consider.

  • It would have been helpful for a comparison of which of these has clients for Linux.

    • opentechdiva

      I have used Webex on Linux (Ubuntu) and it works well. It does require the installation of Java in order to run though. Big Blue Button also runs on Linux (Ubuntu server)

  • janettfung

    Have you considered non-subscription based service via appliance? RHUB <a href="http://(http://www.rhubcom.com/)” target=”_blank”>(http://www.rhubcom.com/) web conferencing appliance has 6 functions in one box.

    • TJ Thomander

      Wow this looks like a fantastic alternative. I'll read some reviews and see what people think.

  • Pingback: Marc's Voice » 3rd week of blogging – Aug. ’11()

  • Pingback: TransGnosis - Benefits Of Web Conferencing For Telecommuters()

  • Arturo

    I am also interested in knowing more about the use of these services in developing countries or in areas with low bandwidth internet… We are currently using Elluminate for large webinars (200+ participants) and Fuze for meetings with 10 or 15 people. Elluminate works well in countries with basic connectivity. We use Fuze when we want to see each other or share multimedia presentations.

    • Hi, I have the same question. What are you using today?

  • Damien

    Hi there,
    Also use Blackboard Collaborate for our low bandwidth connections, although it works well it does have some connectivity issues sometimes. Has anyone come up with alternatives?

  • "GoToWebinar, which does not make much sense as they do not offer video conferencing or…"

    Actually, Gotowebinar does include video conferencing. Their current product has HD Faces, which is high-def video conferencing.

  • Tony Roberts

    The GoToWebinar website under 'features' only talks about audio not video http://www.gotomeeting.com/fec/webinar/internet_c

    When we got in touch with their sales support they said they were hoping to have
    offer video in future versions.

    GoToMeeting has video but is limited to 15 attendees.

  • Arkadin is also a web conferencing provider company. For more details about Arkadin visit http://www.arkadin.com/au

    • akp_mic

      Best service provider

  • Christopher

    Fuzebox looks great – but its a nightmare! It is the seventh circle of hell dressed up like apple – but its rotten. As for the confusing help desk, tickets and unhelpful support – its a place for masochists.

  • Shoham Nicolet

    What about sookooroo?

  • Per

    What does TechChange use themselves?

  • Aliasgar Babat

    Nice article. Education and collaboration can also be done by using various other web conferencing services such as WebEx, gomeetnow, etc. or having on premise web conferencing appliance installed such as RHUB appliances.

  • Pingback: Miscellaneous | Annotary()

  • Jake

    http://www.zeenov.com is a better option than any of these for Corporate world
    http://www.exaltel.com is for education

  • jabberdoodle

    Thankyou for this summary 🙂 🙂

  • Pingback: Artifact #1: Video Conferencing Software Analysis | Shelly Richardson: EDTECH Learning Log()

  • I like your article you have share good summary with us for leaning collaboration

  • Ted.J

    Thank you for your article, it is so helpful. I would like to recommend CUMeeting. It has rich features. http://www.cumeeting.com

  • Pingback: Instructional and Education Technology Tweet Wrap for the Week of 08-26-13()

  • Pingback: 9 Web Conferencing Platforms for Education and Collaboration 2.0: What Should Your Organization Use? | Educación, TIC y Opinión()

  • Sree Harsha Boyapati

    Deployed BigBlueButton and it is best collaboration suite…. try it for free and customize as you like….

  • lisadurham

    Thank you for this summary. Collaboration can also be done by using various other Conference Call Service such as WebEx, Webex Connect, etc.

  • Pingback: Tech Change discusses pros and cons of web conferencing platforms | Cross-Pollinate()

  • Hi, if anyone is looking for a solution specific to language education check out http://www.esplice.com 🙂

  • Mero

    This comparision is somewhat outdated in terms of prices and features. My 2ct: BigBlueButton has gained recording capabilities – a big step forward. I´m still loving Blackboard´s Collaborate WebConferencing, if participant prerequisits are matter. Low bandwidth connections are stronger than on any other tool focusing on top quality, which is often not needed to gain the message.Android, IOS (add a checkmark at the “mobile” column), MacOS, Linux and especiallyWindows _without any need to get binaries,FlashPlayer or Java Runtime preinstalled (IT support guys usually love that to hear). This is my favorite way to get new students onboard worldwide without letting anyone behind, if my clients allow me to choose this as alternative to their usual business cconferencing tool. From my German vocational trainer´s viewpoint, Collaborate should be moved here to the professional category (except in terms of price 🙂 )

  • Pingback: How Collaboration Tools Can Help Technical Writers. | Michael Shaw()

  • Pingback: צפייה מרחוק והשתתפות מרחוק: מחשבות בעקבות האסיפה הכללית של הסדנא לידע ציבורי | אינטרנט להשפעה ושינוי חברתי()

  • Pingback: Video Communication Tools—Conferencing in Module Seven | just one more thing()

  • Monica

    In my opinion the better option will be http://www.clickmeeting.com

  • A Bouzo

    you might want to take your pick amongst those platforms, depending on which one suits your demands best. If you get them connected to your LMS, such as tcmanager from http://www.softdecc.com you will be able to generate a perfectly designed learners experience for your professional corporate academy.

  • If your emphasis is on technology oriented education, then i would suggest you to go with meeting wall. This technology is based on multi touch concept and has advanced features. Just go through the site – http://themeetingwall.com/

  • Stephny Jonathan

    TeamTalk.io is one of the Best video conference software no login/logout required just click on
    the link and enjoy